Set up your first vendor

Start with one vendor and one product. You can add the rest once you have checked a sale.

1. Enter your vendors and their shares

Open Tillgrove from Apps in Shopify admin and choose Setup. Enter vendors directly, or use the CSV option if you have a spreadsheet. For each vendor, add a name and the percentage of net item sales they receive. You can save your setup and return later.

Optional settings cover a fixed monthly fee, days to hold earnings for returns, and a minimum payment amount. Leave these at zero unless your agreement calls for them.

2. Choose when tracking starts

Select Continue to start date. Choose a start date and time in the shop time zone shown on the form.

If you already owe vendors money, bring forward the unpaid amounts as opening balances. A positive balance means the shop owes the vendor. A negative balance means the vendor owes the shop.

Keep your existing records through this starting point. An opening balance does not tell Tillgrove which older items were sold, so refunds for those items may need your review.

Select Review setup. Check the names, percentages, balances and start time, then select Confirm starting balances to activate.

3. Assign products to their owners

Open Catalog. Assign each product variant to its vendor, or mark it as shop-owned stock. Review any suggested matches before saving. A Shopify product's vendor label is only a suggestion.

Use the vendor's normal share unless this particular item has a different agreement. An empty product share override means the vendor's usual percentage applies.

Each online variant needs one owner. For goods from different vendors, use separate variants or choose the vendor when adding a custom item through Tillgrove in Shopify POS.

4. Check the first completed sale

Complete checkout normally in Shopify POS or the online store. Scanning an item alone does not create earnings. Then open Tillgrove and review the sale: the vendor, discounted item amount and vendor share should match your agreement.

A sale with missing ownership or unsupported changes is marked for review. Confirm the original facts before resolving it. Do not assign a vendor by guesswork.

What can wait?

• Vendor access: invite vendors when you are ready for them to see their accounts.
• Custom POS items: add the Tillgrove POS tile if staff sell goods that are not in your catalog.
• Month-end: follow the statement and payment guide when it is time to pay vendors.